Attachment 'Meeting 7.md'
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1 Meeting 7
2
3 Attending Clubs: CFC, CSSC, DSC, PCS, QFin, UCC
4 Date: September 2, 2022 5:00 PM
5 Property: September 2, 2022 4:48 PM
6 Tags: weekly
7
8 5:06pm meeting commenced
9
10 6:23pm meeting ended
11
12 Present: Dom, Lilly, Naufal, Jun, Jack, Sophie, Heidi, Pesky
13
14 Absent (apologies):
15
16 ## Stand Ups
17
18 ---
19
20 ### Dom
21
22 - Report
23
24 ### Jun
25
26 - Report
27
28 ### Jack
29
30 - Report
31
32 ### Div
33
34 - Report
35
36 ### Sophie
37
38 - Report
39
40 ### Jordan
41
42 - Report
43
44 ### Naufal
45
46 - Report
47
48 ###
49
50 - Report
51
52 ###
53
54 - Report
55
56 ###
57
58 - Report
59
60 ## Agenda
61
62 ---
63
64 ### Budget
65
66 - Need to distribute the budget so everyone has a copy to confirm with their respective committees.
67 - Need to decide between the 2 budgets, Normal tickets $15 or $20?
68 - Lilly Motions to: Approve the N20 budget
69 - Dom Seconds
70 - Unanimous
71 - Jordan arrives 5.19
72
73 ### Final ticket price
74
75 - We’re about 12 weeks out from QN
76 - Early Bird table: $100
77 - Early Bird Single $15
78 - Table: $150
79 - Single $20
80 - Door $20
81
82 online with eventbrite (payer is paying the eventbrite ticketing fee’s)
83
84 ### Advertising/ticket release start date
85
86 - After next weeks meeting if the budget gets approved
87 - Start advertising Monday the 12th
88 - Next week make sure Eventbrite is up and running and the posters are done
89 - Make sure the posters include the transparent club logos, guild logo, 18+ event and drink responsibly, early bird finish date and ticket prices
90 - Print out A4 posters to hang around clubrooms and Ezone
91 - And Guild digital board
92 - Have a spreadsheet of who has bought tickets
93
94 ### Booking the Tav
95
96 - Lilly motions for UCC to pay for Tav hire once the budget is approved
97 - Dom seconds
98 - Unanimous
99
100 ### Early Bird finish date
101
102 - Monday 10th October Early Bird finishes
103
104 ### Prizes
105
106 - tav vouchers need to be requested before from Guild Finance
107 - Take the voucher price out of a club budget
108 - CFC would get 3 good prizes
109 - A couple of prizes have already been bought
110
111 ### Minigames
112
113 - Google dino game
114 - Word Association
115 - Head and tails but 0 or 1 in break
116
117 ### Music?
118
119 - Music on the night
120 - Have a joint playlist
121
122 ### Tech Run
123
124 - Lilly will ask the Tav when we could do a test run
125
126 ### Roster for the night
127
128 - Have a roster of lightmittee who can look over the dino minigame and check people in
129
130 ### New Meeting Time
131
132 Fridays 3.30pm in Ezone
133
134 ### Action Items
135
136 ---
137
138 ### General Business
139
140 - Upcoming meeting(s)/event(s):
141 - Friday 3:30pm Video conference room first floor
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