1 # Meeting 5
   2 
   3 Attending Clubs: CFC, CSSC, PCS, QFin
   4 Date: August 14, 2022
   5 Property: August 14, 2022 11:39 AM
   6 Tags: weekly
   7 
   8 1:31pm meeting commenced
   9 
  10  2:36pm meeting ended
  11 
  12 Present: Dom, Jun, Jack, Heidi, Lily, Jatin
  13 
  14 Absent (apologies): Cormac, Jordan, Sophie, Milton, Naufal
  15 
  16 ## Stand Ups
  17 
  18 ---
  19 
  20 ### Dom
  21 
  22 - Asked Michael to modify Dinosaur mini game for a leader board, Said it wouldn’t be that difficult and we could do ourselves as it’s a public repo.
  23 
  24 ### Jun
  25 
  26 - Report
  27 
  28 ### Jack
  29 
  30 - Report
  31 
  32 ### Div
  33 
  34 - Report
  35 
  36 ### Sophie
  37 
  38 - Report
  39 
  40 ### Jordan
  41 
  42 - Report
  43 
  44 ### Lily
  45 
  46 - Report
  47 
  48 ### Cormac
  49 
  50 - Report
  51 
  52 ### Heidi/Grace
  53 
  54 - Report
  55 
  56 ## Agenda
  57 
  58 ---
  59 
  60 ### Event sponsors
  61 
  62 - Tactics
  63 - Visagio
  64 - Gridcognition
  65 - Redbull
  66 
  67 ### Tavern Hire
  68 
  69 - UCC agreed to pay for tav hire and be reimbursed later (before event profits division)
  70 
  71 ### EMP Submitted?
  72 
  73 - If so we can book the Tav
  74 - Need Jun Han Yap’s details: mobile, email
  75 - Need someone from each club’s details for the stakeholder’s of the event
  76 
  77 - Finalise the ticket price deciding today (early bird)
  78 
  79 ### Early bird cut-off date
  80 
  81 - Don’t touch anything money realted till budget is finalised
  82 
  83 ### Budget
  84 
  85 - Lily motions to set a $25 prize budget for each club
  86     - Dom seconds this motion
  87     - Unanimous
  88 - Already done, don’t need to do more work
  89 
  90 ### Official vote on DSC Participation
  91 
  92 “DSC may still participate and contribute to work and funds /help on the day without attending meetings, DSC sacrifice voting power (basically do what we assign them to do, it is their responsibility to check meeting agenda and action items and report on this notion page)”
  93 
  94 - Dom motions to include DSC’s participation in the subcommittee
  95 - Jun seconds the motion
  96 - Unanimous
  97 
  98 ### Official vote on QFin Participation
  99 
 100 - Lily motions to include QFin in the subcommittee
 101 - Jack seconds the motion
 102 - Unanimous
 103 
 104 ### Tav kitchen closing time
 105 
 106 - Can ask them to stay open longer (remind them of the size of the event last year)
 107 
 108 OR
 109 
 110 - can move the event earlier
 111 - Closing time is currently unknown
 112     - Depends on the manager at the time
 113     - CFC IPP mentioned contacting the manager and explain the event
 114         - Mention profits
 115 
 116 ### QFin Darkmittee/Lightmittee
 117 
 118 - To be confirmed
 119     - Josh Alexander
 120     - Riley Martinez
 121 
 122 ### Guest round
 123 
 124 - Esports club, because we’re asking about redbull sponsor
 125 
 126 ### Ticket Price
 127 
 128 - $20 per person is a lot if we are not providing food
 129 - suggestion: 20 with food, 15 without
 130 - Decide ticket price next meeting
 131 - Just link eventbrite to emp, change pricing in eventbrite when needed
 132 
 133 ### Giving free tables?
 134 
 135 - No free tables 👿
 136     - Only to Tactics, as they are our sponsor
 137         - Might be unnecessary to allocate a 8 person table as they may only have 3 people
 138         - Set aside 4 tickets, follow up.
 139 
 140 ### Action Items
 141 
 142 ---
 143 
 144 ### General Business
 145 
 146 - Upcoming meeting(s)/event(s): Sunday  21st 1:30pm