1 Meeting 4
2
3 Attending Clubs: CFC, CSSC, DSC, PCS, UCC
4 Date: August 7, 2022
5 Property: August 1, 2022 7:37 PM
6 Tags: weekly
7
8 1:44pm meeting commenced
9
10 Present:
11
12 Heidi
13
14 Cormac
15
16 Lilly
17
18 Jack
19
20 Jun
21
22 Jordan
23
24 Dom (late)
25
26 Absent (apologies):
27
28 Sophie
29
30 ## Stand Ups
31
32 ---
33
34 ### Dom
35
36 - Save the Date submitted
37
38 ### Jun
39
40 - Setup eventbrite
41 - Got feedback for prizes
42
43 ### Jack
44
45 - Report
46
47 ### Div
48
49 - Report
50
51 ### Sophie
52
53 - Report
54
55 ### Jordan
56
57 - Tactics sponsorship
58
59 ### Naufal
60
61 - Report
62
63 ### Lilly
64
65 - Tav docs on notion/discord
66 - subcom regs on discord
67 - Report
68
69 ### Heidi
70
71 - Report
72
73 ###
74
75 - Report
76
77 ## Agenda
78
79 ---
80
81 ## Admin Stuff
82
83 ### Date/Time
84
85 - Monday 14th of November?
86 - Doors open 6.30, start at 7PM
87 - unanimous
88
89 ### Venue
90
91 - Tavern
92 - Security
93 - Security is only needed if you think you need security
94 - What is the expected attendance this year/last year?
95 - Catering
96 - pizza + chips per table is cheapest
97 - public opinion on catering has changed…
98 - no catering
99 - Make sure you announce kitchen closing
100 - Bar use
101 - same as above
102 - Venue capacity
103 - 500: 250 inside, 250 outside
104 - we are inside, no more than 250
105 - Number of tables
106 - figure it out
107
108 ### Finances
109
110 - Expenses
111 - Venue Hire
112 - $440
113 - Catering
114 - Price included in ticket
115 - Something per table, ie one pizza per table
116 - Maybe have tables pay for their own food?
117 - [https://www.uwastudentguild.com/assets/downloads/catering/tavern/quiznight2021_menu.pdf](https://www.uwastudentguild.com/assets/downloads/catering/tavern/quiznight2021_menu.pdf)
118 - Prizes
119 - Start thinking about what prizes your club would get
120 - $50 worth of prizes per club
121 - $50 too much, last years budget was only $200 for prizes
122 - unfortunately 200/4=50
123 - Tactics willing to sponsor some prizes
124 - especially now that they were impressed with interuni lan
125
126
127 - Minigame expenses
128 - What minigames are we running?
129 - DINOSAUR MINIGAME
130 - Werewolf?
131 - also too long
132 - Heads or tails
133 - good length
134 - beer pong
135 - “phenomenally long”
136 - 2$ per shot?
137 - minigames shouldnt take people away from the quiz
138 - 10-15 mid break, 5 mins per round break
139 - Creative/subjective questions best for table rounds
140 - darkmittee will figure it out
141 - Tech minigames good idea
142 - Income
143 - Tickets
144 - Online tickets through Eventbrite
145 - Potential minigame income
146 - musical chairs
147 - potentially bloody
148 - sit down stand up?
149
150 ### Ticket Sales
151
152 - Eventbrite tickets
153 - Surcharge percent?
154 - Include it in the cost
155 - eventbrite lets you hide it 👿
156 - Ticket types: individual vs table tickets (8 people), early bird vs regular
157 - Cam Hall 2019 Quiz Night ticket prices
158 - Standard price: $15 per person.
159 - Early bird discount: $100 per table of 8 until EARLY BIRD DATE
160 - Early bird discount only applies for the table
161
162 | | Early bird | normal |
163 | --- | --- | --- |
164 | single | 15 | 20 |
165 | table (8) | 100 | 160 |
166 - Spreadsheet to track ticket sales
167 - eventbrite does csv output ❤️
168 - tracking table tickets
169 - track how many people on a table
170 - wristbands?
171 - CFC is apparently a martial arts club
172 - Darkmittee doesnt need to pay
173 - suck it lightmittee
174
175 ### Budget
176
177 - Actioned to Lilly, Jack, and Naufal
178
179 ### EMP
180
181 steal the cam hall emp…
182
183 How completed is it?
184
185 - Save the date is completed
186 - Dom can ask UCC for info the EMP needs
187 - Jun will be the Event Manager
188 -
189
190 ## Quiz Night Structure
191
192 - Generally 10 rounds with ~2 breaks (minigames running in the breaks)
193 - Set up 5:30pm
194 - Doors open 6:30pm
195 - Quiz starts at 7pm sharp
196 - We want the quiz to be done by 11pm (subcom will have to stick around though to packup)
197 - Introduction first
198 - Bribes, rules, etc
199 - Sound test multiple days in advance
200
201 ## Advertising
202
203 Marketing - Jun, Sophie
204
205 - Jun apparently cant hold up to CSSC marketing officer 😟
206 - 😭 (cope!)
207
208 ### Quiz Night Theme
209
210 - Figure out number of posters, printing budget, etc.
211 - corporations are too corporate
212 - so far we have:
213 - faang (halloween theme)
214 - manga
215 - among us 😟
216 - Theme?
217 - Tech related themes
218 - viddy games
219 - Cosplay competition?
220 - Tech company?
221 - A phrase
222 - Age of technology
223 - Tech Quiz
224 - retro?
225 - old games
226 - “minecraft and fortnite”
227 - Pacman
228 - y22k
229 - “it doesnt need to make sense!”
230 - unanimous (doms opinion doesnt count)
231 - (Y2K22)
232 - **bring back to committee for more ideas**
233 -
234
235 ### Posters & Ticket
236
237 - Graphic design can be done now we have a theme
238
239 ## Dark/Lightmittee Section
240
241 > Cameron hall has this thing where you divide into light and darkmittee
242 >
243 >
244 > Lightmittee organises the quiz logistics
245 >
246 > Darkmittee organise the quiz questions and hosting
247 >
248
249 ### Lightmittee (can participate)
250
251 - Lilly
252 - Dom
253 - Jack
254 - Heidi
255
256 ### **Darkmittee (forbidden from participating)**
257
258 - Cormac
259 - Jun
260 - Jordan
261 - Sophie
262
263 - ACTION EVERYONE: Allocate a light and darkmittee from your club
264 - read old quizzes
265 - so we don't repeat questions from recent years
266 - look for feedback from prev quiz night rounds
267 - look for spread of difficulty
268 - questions shouldn't be about obscure texts, but rather obscure questions from popular texts
269 - music round: need to go in and check everything works re: tech, sound etc
270 - figure out round structure
271 - what rounds, what order
272 - start writing the quiz
273 - start quiz slideshow (later)
274 - host roster (who is hosting which round/running what minigame)
275 - marking spreadsheet
276 - discuss how bribes work (bribe limit etc)
277 - Food or drink from the tav
278 - Can be anything though
279
280 ## General Business
281
282 - ~~DSC has withdrawn from subcommittee~~
283 - Ask Qfin if they want to join in
284 - Subcom regulations would be good to agree to
285 - Please review 🙂
286
287 ### Action Items
288
289 - @dom message Michael to modify Dinosaur mini game for a leader board
290 -
291
292 Meeting closed 2:54PM
293
294 Next sunday 130 same venue
, as shown below in the list of files. Do
link, since this is subject to change and can break easily.