1 Meeting 15
2
3 Attending Clubs: CFC, CSSC, PCS, UCC
4 Property: November 11, 2022 10:51 AM
5 Tags: weekly
6
7 3:40 pm meeting commenced
8
9 4:39 pm meeting ended
10
11 Present: Lily, Cormac, Jun, Heidi, Che
12
13 Absent (apologies): Dom, Naufal, Pesky, QFIN, DSC
14
15 ## Stand Ups
16
17 ---
18
19 ### Dom
20
21 - Report
22
23 ### Jun
24
25 - Report
26
27 ### Jack
28
29 - Report
30
31 ### Div
32
33 - Report
34
35 ### Sophie
36
37 - Report
38
39 ### Jordan
40
41 - Report
42
43 ###
44
45 - Report
46
47 ###
48
49 - Report
50
51 ###
52
53 - Report
54
55 ###
56
57 - Report
58
59 ## Agenda
60
61 ---
62
63 ### Date/Time
64
65 - November Monday 14th
66 - Doors open 6.30, start at 7pm
67 - Subcom should start setting up at 5.30pm
68 - Finishing at 11pm
69 - Need to be out by 2330
70 -
71
72 ### EMP
73
74 - Has been approved
75 - EMP end time listed at 1030 and packup at 1130pm.
76 -
77
78 ### TAV
79
80 - Lilly responded to the Tav email about our schedule, sound test and drink and food purchases
81 - Ask tav when bar or kitchen closes so we can time minigame properly.
82 - We don't want the voucher to expire
83 - We completed a tech test last Monday. Everything works in the Tav so if there’s a problem, it’s your computer.
84 - UCC need to bring an aux cord, but the Tav has a HDMI cord we can use
85
86 ### Finance
87
88 - The TAV has been paid for:
89 - UCC needs to take a photo of the receipt and post it
90 - The Tav voucher has been picked up from Guild Finance and is in the UCC cupboard
91
92 ### Ticket Sales
93
94 - Has every committee put a table put in for their club:
95 - UCC - yes
96 - CFC - yes
97 - PCS - yes
98 - DSC still confirming with their Committee (have 4/5 already)
99 - QFin - report
100 - CSSC - Doesn't want one
101 - We have a profit! 🤑
102 - 800 revenue
103 - Costs were 500 - 550
104 - rough estimate
105 - Lightmittee needs to make sure Tactics has a table reserved
106 - We also need to shout them out since there aren't business cards
107
108 ### Advertising
109
110 - UCC has put up the posters around Cameron Hall
111 - In ezone as well
112 - Continue discord announcements
113 - Today we will do a prize hype
114 - Monday morning do a last call
115 - If not already, make a discord/Facebook/insta event in your respective channels.
116
117 ### Prizes
118
119 - CFC - Complete (portable charger)
120 - UCC - Complete (Wireless Earphones, Wireless Pocket Speaker, Gaming RPG Microphone)
121 - DSC - Complete (1 $25 Tav voucher)
122 - PCS - Complete (2 Steam gift cards)
123 - QFin - Absent
124 - CSSC - has prizes from Tactics, needs to get their own.
125 - Action CSSC to get prizes this weekend
126
127 - If you don’t have prizes, please get them **OVER THE WEEKEND**
128 - Give the prizes to UCC to store in their cupboard
129 - And take a photo of the receipt to send to notion/discord
130
131 ### Sponsors
132
133 - Tactics
134 - How many tickets do Tactics have?
135 - 4
136 - we need to make sure they have a table reserved
137 - Do we have Tactics prizes?
138 - Redbull
139 - What’s happening with that?
140 - CSSC usually deals with them
141 - might not happen
142 - Best to leave it
143
144 ### Quiz questions
145
146 - have completed 3 rounds
147 - Only have one or two categories to be written
148 - **Jordan, Cormac, Naufal** need to help out writing the quiz questions more
149 - Finish the quiz questions before next meeting so we can do a run through on the day
150 - Table round
151 - 2 a4 double sided 4-5 q’s
152 - Cormac will write it
153 - Grace will send old Cam hall table rounds in
154
155 **Find out who is QFin darkmittee**
156
157 - Josh
158
159 ### Minigames
160
161 - dino game x1 (big $25 prize)
162 - Dom is running from his laptop
163 - 1 Free go, if want more you have to pay.
164 - Mention in advertising, prize post.
165 - From doors open to big break (people can play in little breaks and in the big one)
166 - heads or tails x1 (big $25 prize)
167 - Darkmittee will decide who runs it
168
169 ### Roster
170
171 - Jack/Whoever replaced him to check tickets
172 - Dom to oversee the dino game
173 - Grace will make a roster and send it out, to be checked on Monday morning
174 - Google sheets
175 - 6.15 to 8.00
176 - Signing people in and out
177
178 ### Event Schedule on the Night
179
180 - 4 rounds of questions, break, another 4 rounds
181 - Dom to complete this and send to Grace
182
183 ### To Do on the Night
184
185 - UCC
186 - Bring down a whiteboard and markers
187 - Bring down pens and scrap paper
188 - Bring an aux cord
189 - Chairs from the loft for darkmittee
190 - Tressel tables for the prizes/outside minigame
191 - They have chairs and a table behind the stage
192 - Bring hand san for the entrance
193 - **Don’t forget the actual prizes!**
194 - Everyone else
195 - Darkmittee to bring laptops
196 - **Make sure they are charged!**
197 - Dom’s laptop for the dino game
198 - Table round to be printed
199 - Cormac will print it on the night
200 - Leaderboard for the dino game
201
202 ### Table Round
203
204 - Cormac will write and print
205
206 ### Ticket Check-in
207
208 - Spreadsheet to record who brings tickets and who’s checking in.
209 - On the roster
210 - Count table tickets (up to 8)
211
212 ### SCE Talk
213
214 - Lily or Dom give a short talk regarding safety etc.
215 - Darkmittee will put in a slide for this
216
217 ### Committee Stuff
218
219 - Please make sure to have at least 1 representative at meetings.
220 - CSSC please let us know your new representatives.
221 - Che and Jordan
222 - Che is lightmittee
223
224 ###
, as shown below in the list of files. Do
link, since this is subject to change and can break easily.