1 Meeting 13
2
3 Attending Clubs: CFC, CSSC, PCS, UCC
4 Date: October 28, 2022 3:30 PM
5 Property: October 18, 2022 10:43 AM
6 Tags: weekly
7
8 3:40pm meeting commenced
9
10 4:19pm meeting ended
11
12 Present: Jun, Grace, Sophie, Che, Heidi
13
14 Absent (apologies):
15
16 ## Stand Ups
17
18 ---
19
20 ### Dom
21
22 - Report
23
24 ### Jun
25
26 - Report
27
28 ### Jack
29
30 - Report
31
32 ### Div
33
34 - Report
35
36 ### Sophie
37
38 - Report
39
40 ### Jordan
41
42 - Report
43
44 ### Naufal
45
46 - ~~We need CFC to come to Guild Finance with the pink withdraw book with the amount DSC want to pay for the vouchers. ($25?)~~
47 - **~~These are the things that the guild needs:~~**
48 - ~~Payment Method: internal invoice – charged from CFC account with pink slip (CFC needs to come to Guild Finance with the respective withdraw book signed by two executive members.~~
49 - ~~The ERF must be valid, which means within 1 year of the submission).~~
50 - ~~Budget code: each Club account number~~
51 - Voucher ready for pickup day of event
52
53 ## Agenda
54
55 ---
56
57 ### Date/Time
58
59 - November Monday 14th
60 - Doors open 6.30, start at 7pm
61 - Subcom should start setting up at 5.30pm
62
63 ### EMP
64
65 - Has been approved
66
67 ### Finance
68
69 - We need CFC to come to Guild Finance with the pink withdraw book with the amount DSC want to pay for the vouchers. ($25?)
70 - **These are the things that the guild needs:**
71 - Payment Method: internal invoice – charged from CFC account with pink slip (CFC needs to come to Guild Finance with the respective withdraw book signed by two executive members.
72 - The ERF must be valid, which means within 1 year of the submission).
73 - Budget code: CFC account number
74 - The TAV has been paid for:
75 -
76 - Provide them with event schedule
77 - provide them with an equipment list
78 - Who (which one person) is responsible for using them. (From darkmittee)
79
80 ### Ticket Sales
81
82 - has every committee put a table put in for their club:
83 - UCC - yes
84 - CFC - yes
85 - PCS - yes
86 - DSC still confirming with their Committee (have 4/5 already)
87 - QFin - report
88 - CSSC - report
89
90 ### Advertising
91
92 - UCC need advertising material, will collect from DSC clubroom today
93 - Continue discord announcements
94 - If not already, make a discord event in your respective channels.
95
96 ### Prizes
97
98 - CFC - Complete (portable charger)
99 - UCC - has some prizes, will follow up with their treasurer
100 - DSC - Getting tav vouchers
101 - PCS - Not yet, will soon (looking at JB-HIFI gift voucher)
102 - QFin - report
103 - CSSC - report back on sponsor
104 - Get prizes before Monday 7th November so we can do a prize hype advertisement a week before
105 - Give the prizes to UCC to store in their cupboard
106
107 ### Quiz questions
108
109 - have completed 3 rounds
110 - halfway through the rest
111 - **Jordan, Cormac, Naufal** need to help out writing the quiz questions more
112 - Finish the quiz questions before next meeting so we can do a run through on the day
113
114 **Find out who is QFin darkmittee**
115
116 ### Minigames
117
118 - dino game x1 (big $25 prize)
119 - Dom is running from his laptop
120 - heads or tails x1 (big $25 prize)
121 - runs after 4 rounds
122
123 ### Roster
124
125 - Jack to check tickets
126 - Dom to oversee the dino game
127
128 ### Event Schedule on the Night
129
130 - 4 rounds of questions, break, another 4 rounds
131 - Dom to complete this and send to Grace
132
133 ### To Do on the Night
134
135 - Bring down a whiteboard and markers
136 - Bring down pens and paper
137 - Hand san at the entrance
138 - Darkmittee to bring laptops
139 - Dom’s laptop for the dino game
140 - Table round to be printed
141 - Leaderboard for the dino game
142
143 ### Action Items
144
145 ---
146
147 ### General Business
148
149 - Upcoming meeting(s)/event(s):
, as shown below in the list of files. Do
link, since this is subject to change and can break easily.