Attachment 'Meeting 3.md'
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1 Meeting #3 Charity Vigil Subcommittee 25/03/2022
2 ## Attendance
3 - Lara Frcej (UCC)
4 - Ethan "Gibbi" Gibson (Unigames)
5 - Connor Brennan (Unigames)
6 - Lorenzo Iannuzzi (UniSFA)
7 - Ezran Bailey (UniSFA)
8 - James Frayne (PCS)
9 - Alan Cheng (PCS)
10
11 ## Apologies
12 - Lilly Fowler (UCC)
13
14
15
16 ## Meeting scheduled: 11.30am
17 ## Meeting open: 11.42
18
19
20 ## Event Management
21 ### Charity Choice
22 - emailed saying they'd get back to connor soon.
23 - say charity undicided for now
24 - posters by monday
25 - ACTION: Connor to send another email
26 - if they get back to us, vote for charity over discord
27 - next year email whogiveabux earlier
28
29
30 ### EMP
31 - submitted
32 - jackie handed in after hours acess form
33 ### Date and Time
34 - as before
35
36 ## Planned Activities
37 - as before
38 ### Sub Committee Plans
39 - create plan for subcommittee avaliabily for the 16th/17th
40 - within committee assign who is in charge for certain events/ who will be in the clubroom
41 - 4-10pm : 2 people at the door which charge people for entry
42 - stamp hands
43 #### Raffle and Auction
44 - PCS: 3 prizes
45 - UNisfa: unsure, will buy more. about 6 prizes.
46 - Unnigames:will auction: fog of love, the conspiracy booster box (box of magic cards), 2 unigames d6, harbour card game, war game called necromunder.
47 - 8 raffle prizes
48 - silent auction before auction officially stars
49 - others can bid for you.
50 - auction rules will be posted by Gibbi
51 - re-used from uncharity
52 - UCC: has 3 prizes and will buy more (20$ worth more)
53 - raffle cap of prizes people can win is 3
54 -
55
56 ## Finance
57 - raffle ticket prizes: 1$ each
58 - entry fee: 5$
59 - pizza: 400$
60 - printing fee: 5$
61
62 ### Budget
63 - ACTION: every committe to approve the budget.
64
65 ## Advertising
66 - every committee to put up annocement in discord
67 - date, time, explain raffle, 5$ entry, explain club events,
68 - annoucement to be put up over the weekend
69 - for charity chosen: say we are still deciding
70 - can say it is "likely to be mental health/LGBT+ related"
71 - unigames will print posters
72 - posters will be up after chairty is decided.
73 - ACTION: ezran to poke pride department
74
75
76 ## General buisness
77 - ACTION: gibbi to put up whenisgood for roster
78 - ACTION: everyone to fill out roster
79 - committees should roughly decide when they will run certain events
80 - done by mid next week
81
82
83 ## Meeting closed: 12.07
84 ## Action Items
85 - ACTION: Connor to send another email
86 - ACTION: every committe to approve the budget.
87 - ACTION: ezran to poke pride department
88 - ACTION: gibbi to put up whenisgood for roster
89 - ACTION: everyone to fill out roster by mid next week
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