1 # Cameron Hall Quiz Night 2022: Meeting #4 - 16/08/2022
   2 
   3 #### Attending
   4 - Jamie McGregor
   5 - Jackie Shan
   6 - Lorenzo Iannuzzi
   7 - Thomas McGregor
   8 - Gary O'Donovan
   9 
  10 #### Apologies
  11 - Cowan Lee-Kelly
  12 - Chris Leak
  13 - Lilly Fowler
  14 
  15 **Meeting open**: 10:49am
  16 
  17 ### Previous Action Items:
  18 
  19 **Cowan:**
  20 > find point tracking spreadsheet and send to Darkmittee - DONE
  21 > Smash out EMP - DONE
  22 
  23 **Jackie:**
  24 > book the Tav for 15/09 - DONE
  25 > ask Tav about vouchers - DONE
  26 > Smash out EMP - DONE
  27 
  28 **Everyone:**
  29 > get committee to approve the budgets - DONE
  30 > send in fun ideas/sketches for advertising - ONGOING
  31 
  32 
  33 ## Admin Stuff
  34 ### Date/Time
  35 - September 15th Thursday after study break, week 7
  36 - 6:30pm doors open, 7:00pm start
  37     - these times are now booked, let's go
  38 
  39 ### Venue
  40 - The Tavern
  41     - are tav vouchers doable?
  42         - Lilly asked Tav, this is possible
  43         - Need to give 3-5 days notice to Guild Finance (tell them how many vouchers we want, etc.)
  44     - Good prize for table rounds, minigames, etc.
  45     - Will need to double-check how much jugs are
  46     - Need to organise a time for Darkmittee to check the tech equipment at the tav
  47 > JACKIE: work out appropriate price of tav voucher
  48 - will need to bring a whiteboard
  49     - UCC to bring whiteboard
  50 
  51 ### Finances
  52 
  53 
  54 ### Ticket Sales
  55 - See Jackie's square table
  56     - Different prices for early/late, individual/table
  57 - A ticket-selling guide will be prepared, details on how to sell in-person
  58 - Will need to collect pizza preferences
  59 > JACKIE: prepare ticket-selling guide
  60 > THOMAS: set up Eventbrite for the event
  61 
  62 ### Guest Round
  63 - The clubs have all been talked to, UWAnime will return their questions soon, other clubs will be reminded
  64 
  65 ### Darkmittee
  66 - possible table round prize: jug?
  67     - was done this way in 2019
  68 - possible round timeline worked out, need to put in breaks, minigames, etc.
  69 - next week work will begin on Powerpoint
  70 
  71 ### EMP
  72 - EMP is done, will be submitted today
  73 
  74 ### Minigames
  75 - "Chuck Money Towards The Prize If You're The Closest You Get The Prize" (monetised)
  76     - prize: something - a stuffed animal + 1 point
  77 - Coin flip minigame run by the hosts
  78     - prize: some points for your table if you win (2 points)
  79 - best dressed table
  80     - prize: voucher
  81 
  82 
  83 
  84 ## Advertising
  85 ### Quiz Night Theme
  86 - circus theme has won!
  87 - decorations?
  88 - judges wear clown noses
  89 
  90 
  91 ### TODO:
  92 - a3 posters
  93     - Big Top at the top, prices etc. underneath
  94 - tickets
  95 - facebook event banner
  96 > Everyone: send in fun ideas/sketches for advertising
  97 > JACKIE: Make final poster
  98 
  99 **Meeting closed**: 11:21am
 100 
 101 ___
 102 
 103 ### Action Items
 104 
 105 **Jackie:**
 106 - work out appropriate price of tav voucher
 107 - prepare ticket-selling guide
 108 - make final poster
 109 
 110 **Thomas** 
 111 - set up Eventbrite for the event
 112 
 113 **Everyone**
 114 - send in fun ideas/sketches for advertising
 115 - get your prizes organised